Spires Axiom Partners Ltd is the "Data Controller" for the personal information collected through this website and during the course of our strategic engagements. Our registered office is located in England and Wales.

Information We Collect and When

We collect personal data only when it is necessary to deliver our strategic services or to respond to institutional enquiries. This occurs in the following instances:

• Direct Interaction: When you enquire about our services via our website, email, or telephone. This typically includes your name, professional title, business email, and telephone number.
• Professional Engagement: During the delivery of our consultancy services, we may process contact information and professional data required to fulfil our contractual obligations.
• Technical Data: When you visit our website, we may collect technical data such as your IP address, browser type, and usage patterns via cookies to improve the user experience and ensure site security.

Why We Process Your Data (Lawful Basis)

Under the UK GDPR, we only process data where there is a clear legal basis to do so:

• Contractual Necessity: To perform the services outlined in our engagement letters or Statements of Work.
• Legal Obligation: To comply with statutory requirements, such as tax and accounting regulations.
• Legitimate Interests: For the purposes of professional networking, business development, and maintaining our relationship with current and prospective institutional partners. We do not sell or trade personal data to third parties.

Data Retention: How Long We Keep Your Data

We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected:

• Client Records: We retain data related to our strategic engagements for a period of seven years following the conclusion of the contract to comply with UK tax and legal requirements.
• Enquiry Data: Information provided during initial enquiries that do not lead to an engagement will be retained for two years before being securely deleted.
• Technical Data: Analytical and technical data is typically retained for 12 months.

Data Security and Disclosure

We implement high-level technical and organisational measures to protect your data from unauthorised access or disclosure. We only disclose data to third-party service providers (such as cloud storage or professional accountants) who are bound by strict confidentiality agreements and are compliant with UK data protection standards.

Your Statutory Rights

As a data subject, you have the following rights under UK law:

• The Right of Access: You may request a copy of the data we hold about you.
• The Right to Rectification: You may request that we correct inaccurate or incomplete data.
• The Right to Erasure: In certain circumstances, you may request that we delete your personal data.
• The Right to Object: You may object to the processing of your data for legitimate interest purposes.

Contact and Complaints

If you wish to exercise your rights or have any concerns regarding our data practices, please contact our Principal directly. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection.